How do you currently manage job applicants? Do you feel overwhelmed with the constant stream of resumes flooding your inbox? Are you having a hard time weeding through them to find the right candidates? How about communication between Recruiting, HR, and management? Is that all smooth sailing? If you’re facing challenges with handling any part of the hiring process, it may be time to look at the reasons to systemize applicant management. Here are some of the benefits you can enjoy with modern e-recruiting and applicant tracking software (ATS).
#1 Filter Candidates Easily
With a customized application process, you decide which factors matter most. You can filter applicants by location, availability, qualifications, and other characteristics so you only look at relevant resumes. With dozens to hundreds of applicants for every open position, this type of automated prescreening can save a lot of time and reduce brain drain. It also shortens the time to hire, helping you capture talent before it is hired by a competitor. When you routinely hire better candidates, this pays off year after year in the workplace.
#2 Optimize Recruitment Spending
With analytics and reporting, you can keep tabs on what’s going on behind the scenes and make better decisions. For example, you can see who is viewing your job postings and track successful hiring over time to see which job boards are giving you the most bang for your buck. That makes it much simpler to determine where job advertising dollars should be spent.
#3 Use Less Paper
Yes, going paperless is still the dream of the recruiting industry! A fully virtual applicant management system allows you to capture the documentation you need in digital format. It also helps ensure that applications are filled out correctly and completely, with rules-based processes that empower job candidates instead of confusing and frustrating them.
#4 Stop Missing Out
Having a single platform for communicating with candidates and entering data means things are less likely to get lost in the shuffle. In addition, a readily searchable database of candidates gives you the opportunity to keep great applicants on tap for future opportunities. Having a full pipeline of qualified candidates for “just in time” hiring is every recruiter’s dream. But only a systematic approach can make it a reality.
#5 Mobilize the Application Experience
Job candidates are evaluating your company starting with the application process. According to one study by Careerbuilder, four out of ten will abandon an online application process if the interface is hard to use. An applicant management system that is mobile-friendly can help you capture this more discerning sector of the job market. If the same software can be used on a laptop, smart phone, desktop, and in-store kiosk, that’s even better.
#6 Keep Candidates Informed
Who hates to put in an application and NEVER hear back from a company? Everyone. Even if it’s just a polite acknowledgement that an application has been received or a notice that the position has been filled, an automated response makes job candidates feel like they exist. An ATS makes it simpler to stay in touch with candidates throughout the recruitment process, from scheduling interviews to giving them instructions about next steps, this aspect of your corporate culture matters more than you think.
#7 Diversify Your Workforce
With the ability to more easily track candidates, you can also update your hiring practices to support greater diversity in hiring. Whether you are doing this for EEOC compliance reasons or simply to capture the benefits of having a more robust and engaged workplace culture, an ATS is a key part of the equation.
#8 Improve Internal Communication
Sometimes, the real obstacle in getting the right people hired is figuring out what’s needed. Enhancing communication between Recruiting and Management, making it easier to put together meaningful job descriptions, and ensuring that candidates get interviewed by all relevant parties in a timely fashion is critical. An ATS can help streamline all these collaborative processes.
#9 Meet Your Professional Goals
As a recruiter or hiring manager, you have goals and objectives for your own career. Having a system with analytics built in makes it easier to excel at your job—and to demonstrate improvement in recruiting successes year upon year. That’s quite a reward for implementing a new technology that makes your job simpler and makes you look better at the same time.
#10 Put It All Together
Perhaps the most important aspect of applicant management is making sure the hiring goes off without a hitch. After all, that’s the end goal. Integrating an ATS with background screening, aptitude testing, onboarding, and payroll processing helps keep things moving smoothly with no bottlenecks.
#11 Save Money
Of course, this is one of the most important reasons to systemize applicant management! Even an entry level or low-skilled position can cost employers thousands of dollars per hire. Most of that money goes down the drain in the form of administrative labor, budgets for job board postings, lost productivity while the position goes unfilled, poor hiring decisions due to inadequate screening, etc. When you add it all up, a small monthly fee to use a well-designed ATS is a smart move for a business of any size. The ROI is immediate, and so is the relief!
To learn if our Efficient Hire Applicant Tracking System makes sense for your business, request a demo today.