To automate or not to automate onboarding, that is the question on the lips of many business owners.
Automation comes in many forms and can be found in nearly every industry. From robotics and machinery to calculations and workflows, automation has solidified its game-changer status in business. Therefore, Human Resources processes to automate onboarding are no exception.
Managing employees involves a lot of documentation. Furthermore, for each employee you need:
- Federal W-4
- Signed company policy documents
- Signed position-specific documents
- Direct Deposit information
- Benefit information
- Payroll pin
- Training documentation
Furthermore, you may also need performance reviews, communication trackers, mentor/buddy program information, or other documents.
That’s a lot of paper to manage and time to commit to a manual and often tedious process. Above all, automation can help.
Benefits of Automation
Automation has been used in many industries to save time and money. Hence, when it comes to HR processes, the result is the same. Meanwhile, some common benefits businesses see when they choose to automate include:
- Better data security
- Quick retrieval of documents
- Improved information accuracy
- Increased efficiency
- Increased productivity
Furthermore, specifically automating onboarding document management incurs additional benefits such as:
- Faster ramp-up time to work
- Improved document accuracy and completeness
- Improved document storage and retrieval
- Elimination of redundant forms
- Time savings from a shorter onboarding experience
To sum up, the benefits of automating onboarding far outweigh the temptation of comfort and sticking with the status quo. However, even if you’re not self-identified as tech-savvy, automated onboarding solutions like Efficient Onboarding can elevate and transform your onboarding experience.
In conclusion, what could change with Efficient Onboarding?
Stack of paper documents → Interactive guided Q&A through electronic documentation
30 minutes or longer filling out paper docs → 5-10 minutes spent completing electronic docs
Stuck in a room on the first day → Complete documents any time, anywhere, and from any device, even before the first day of work
Delay in training → On the job and train faster
Likewise, confusing government docs → Guided workflow with explanations