If your organization has a high churn rate, finding the right HR onboarding solution can be a challenge. A generic system designed for businesses that only hire occasionally isn’t necessarily going to be adequate for your needs. Here are some of the features that will make an onboarding application work smoothly no matter how often you hire.
A Wizard Based Form Filling Process
Giving new hires the fastest path to productivity is essential in a high turnover industry. You can’t rush through training, but there’s no reason that onboarding forms should take a long time to complete. A solution that walks new hires through the forms with simple instructions makes it much easier to get the documentation out of the way on or before the first day on the job.
The higher the number of new hires, the greater the chances that something is going to slip through the cracks. Choose an HR onboarding solutions that ensures the appropriate parties within your organization review and approve all documents. Once a form is complete, send it to the correct individual or department automatically. That way, you won’t miss important deadlines or end up with incomplete employee records.
Straightforward E-Verify Pipeline
High turnover industries are a prime target for audits for a simple reason—it’s really hard to keep up with I-9s for so many new hires. Often, paperwork falls through the cracks, and these forms are not completed within the tight timeframe permitted by law. Too many employers are lax about taking care of the administrative side of hiring when it comes to work authorization. With an onboarding application that interfaces directly with E-Verify, it is much easier to comply with the law (and to prove it in case of an inspection). Plus, you don’t have to manually rekey data from I-9 files into the E-Verify system.
Integration with ATS and Payroll
You can’t hire an employee if they haven’t filled out an application. But why should they fill out all the same information again after you hire them? With ATS integration and autocomplete for repeat fields, job candidates can be converted to new hire status with less hassle. Once they are in the system, their information goes straight to payroll saving even more time. Finding the right HR onboarding solution means having a single integrated system that reduces rekeying of data, cuts down on errors, and saves lots of labor.
This is one of the most overlooked benefits of a properly designed onboarding solution. Even if an employee only stays for a year, they may allow your organization to qualify for thousands of dollars in tax incentives. It pays to add these forms to the onboarding workflow to capture every available credit.
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