If you are doing an onboarding software comparison, you’re already doing something right. There are lots of options to choose from and not all are built the same. Here are eight things you should check for before you make a final decision.
#1 Fully Compliant
From using the most current tax and work authorization forms to meeting federal guidelines for e-signature and storage requirements, onboarding software should help shield you from fines and penalties by making your hiring process more compliant. This includes being simple to audit in case of an inspection.
#2 Easy to Set Up
Does the onboarding solution take a long time to implement, or has it been architected for easy rollout to organizations of any size? After the employer integrates the onboarding solution with other systems and adds custom forms, the employer shouldn’t have to jump through any hoops to get started using the system.
#3 Truly Customizable
A good onboarding application should do more than just present generic forms with fillable fields. It should allow you to add company specific documents and create custom workflows to enable best practices throughout your hiring process.
#4 Paired with Intelligent Companion Products
Does the software provider offer additional products that can help your company recoup the cost of using the solution? For example, an onboarding suite that includes a WOTC processing feature puts money back into your company bank account with tax credits.
#5 Billed in a Sensible Way
Onboarding needs vary widely from one company and one industry to the next. In the age of “software as a service”, no employer should have to pay for more software than they need. Consumption based billing linked to the number of hires transacted makes the most sense for most companies.
#6 Designed for Integration
A best of breed solution is only as good as its ability to play well with others. When going through your onboarding software comparison, choose an onboarding solution that can integrate with applicant tracking, payroll, HR, E-verify, and other systems that touch your hiring process. Otherwise, you’ll end up creating more work instead of making the process simpler.
#7 Multi-format Capable
Some documentation in a new hire file may not be in a PDF format. For example, the employer may need to scan images of documents for the I-9 form. The employer will then upload and attach them in .jpg format. These should be easy to attach to the new hire’s digital file to keep record keeping on target.
#8 Straightforward to Use
Finally, straightforward use is one of the most important features when studying your onboarding software comparison. A really excellent onboarding workflow software solution will walk your employees through each step. In addition, it will enforce rules that prevent common errors and omissions. The more quickly the employer gets their workers onboarded, the faster they start making your organization more successful.
Still going through your onboarding software comparison? To find out if Efficient Forms has the right solution for your company, talk to our team of specialists today.