From the very small to the very big, businesses of all sizes need to onboard new employees and ensure all new hire paperwork is completed correctly and stored securely. A common misconception is that automated onboarding is only appropriate for larger businesses that hire larger volumes of new employees. That simply is not true. The process and requirements are the same, regardless of the number of employees you onboard. The primary difference lies in the level of service needed based on the size of the company and workforce.
A small business with fewer than 15 employees, for example, will not need the same level of support as a larger business with more than 50 employees. Both of these companies, however, will benefit from automated processes, electronic documentation, and secure, cloud storage.
Value of Automated Processes
A stack of paper forms for each new hire. Duplicate information that must be completed on each form. Thirty minutes or longer reviewing and completing each form by the employee. Countless hours reviewing, confirming, submitting paper documents to government agencies, and storing other critical documents locally to ensure compliance by the employer. Handling all of this manually not only takes time and energy, it opens employers up to risk.
It’s easy to think the status quo is the only way to go. It’s comfortable. You’ve handled onboarding manually for years. Is there really value in changing? The short answer is yes.
By switching to an electronic, automated onboard system, employers can begin the onboarding process before their new employee’s first day of work. With a solution like Efficient hire, all onboarding paperwork is loaded into the system and completed from any device, anywhere, at any time. Additionally, Efficient hire walks employees through the paperwork, ensuring all sections are completed and signatures completed. The forms are then stored securely in the cloud for easy review and retrieval.
For businesses with high turnover, the value is magnified. As the number of new employees increase, so does the stack of paperwork that must be reviewed, completed, submitted, and stored. It’s a necessary task to onboard each new employee and have consistency in the process, but the time and effort it requires to do so manually is exponential. Efficient Hire can simplify the process, not only through the automation of the processes, but also through the Manager Dashboard, which consolidates and organizes open tasks by employee. The Manager Dashboard view makes it easy for managers to quickly see open tasks and keep the process moving forward. It’s a simple checks and balances for managers.
Value of Electronic Documentation
Paper documentation is quickly becoming an outdated practice. It’s time to say goodbye to rooms filled with metal filing cabinets and stuffed to the max with paper. Remember the days of sifting through file folder after file folder looking for that one piece of paper that the auditor requested. Did you file it correctly? Or did it inadvertently get tucked into another folder? Better settle in for a long day and night – you need that paper to be compliant.
What if I told you those days could stay a faint memory?
Electronic documentation allows users to quickly and easily search any document by file name, keyword, or key phrase. So take that last scenario of an auditor requesting a specific form, but replace the filing cabinet searching with a couple clicks of your mouse. The form is brought up quickly and all information is not only present but also legible. You’re able to get the information over to the auditor in minutes, not hours or even days.
Value of Secure, Cloud Storage
Complete onboarding paperwork is only as good as the place you store it. Any number of movies will tell you that filing cabinets are not the most secure. Picture someone in the dark of night with a flashlight in hand, sifting through your paper documents. Doesn’t seem like the safest place, does it?
Luckily, technology has taken us out of those storylines and into a safer, more secure cloud storage environment. With Efficient Hire, your documents are stored securely and password protected. You don’t need to worry about losing a piece of paper or making sure you have a ferocious guard dog looking after your filing cabinets. Instead, you can rest assured that your documents are safe, secure, and ready for you anytime, day or night. The peace of mind you gain is value in itself.
Size Doesn’t Matter for Efficient Hire Customers
Is your company big enough or small enough for a solution like Efficient Hire? Yes.
Businesses of ALL SIZES will benefit from electronic, automated onboarding. It makes sense from a core business standpoint. It also makes sense from a financial standpoint. Efficient Hire has developed 4 levels of onboarding expertise to suit the individual needs of our customers. We believe all businesses should have access to modern onboarding technology, and we believe Efficient Hire is the right solution to meet the needs of today’s businesses.