If your organization has an ATS to help manage your selection process for job applicants, that’s a good thing. You’re more than halfway to getting a firm handle on your hiring process. But it’s the onboarding piece that helps you get the rest of the way there. Here are four ways integrating your applicant tracking system with onboarding will help save you headaches.
An Introduction to Positive Company Culture
The first impression your applicants have is what they read in your job posting. Next, it’s what they find on your website. Third, it’s how you treat them during the interview. But the rubber really hits the road after hiring. Their impression of what it’s actually like to work at your company is formed during the onboarding process. If they had an easy time filling out your mobile job application, they shouldn’t be faced with a tedious paper-based process once they actually land the position.
When you have an integrated ATS and onboarding system, new hires can get start working faster with a web-based self-service approach from start to finish. You are showing that you keep up with the latest technology and empower employees to get things done with minimum oversight. Having a seamless, branded experience makes for a great first day at work.
Integrating Your Applicant Tracking System with Onboarding Creates a Happier HR Department
Perhaps no department is happier about today’s modern software solutions than HR. Too often, the focus of HR’s daily activities is on completing checklists and managing other administrative details. During open enrollment and seasonal hiring surges, it’s not unusual for HR to be snowed under with actual paperwork or the digital equivalent. When Recruiting can hand off candidates to HR as new hires while actually reducing the amount of work involved to get them set up in the system as employees, everyone wins.
Automation of this workflow with integrating your applicant tracking system with onboarding leaves more time for HR to spend on adding value to the employee experience and to the company’s bottom line. It’s a tactical move that can have strategic consequences.
A More Accurate Outcome Integrated Onboarding
Not every applicant takes the same path through the hiring process. Depending on the requirements of the position, they may not take all the same pre-employment tests or undergo the same screening. Once hired, you may need to present the new employee with forms to sign that are specific to their role. For example, a new hire in Sales might sign a non-compete that isn’t required for an employee in Production.
The exact route that an applicant takes through the hiring process should be easy to set up and monitor. With an integrated system, Recruiters, HR, and managers can all easily see where an individual is in the hiring process. For forms that require signatures from both the new hire and a company representative, the workflow can be arranged so that the appropriate party is brought into the loop immediately. That way, there is no chance a form will sit unattended to on anyone’s desk. This is especially important for time sensitive documents like the I-9 and WOTC forms.
Faster Time to Productivity
Integrating your applicant tracking system with onboarding is simply faster for everyone involved. The information candidates enter in their application can automatically populate many of the new hire forms so they don’t have to input the same data over and over. That’s a quick win for new hires. Integration also saves time on data entry for HR, cutting down on bottlenecks and reducing the risk of errors from rekeying data from one system to another.
Finally, Recruiters no longer have to worry about forwarding key information to HR. It’s all done automatically with little or no human intervention. You can simply set up the system and let it run!
To see how integrating your applicant tracking system with onboarding can work for your business, request a free demo today.